Detect Duplicates, Prevent Fraud, Stop Financial Leakage

AP Control Shift is an AI-powered accounts payable fraud prevention platform that adds an intelligent protective layer on top of your existing ERP system. It uses advanced machine learning algorithms to detect duplicate payments, identify fraudulent invoices, prevent overpayments, and ensure policy compliance—automatically flagging high-risk transactions for review while auto-approving safe payments. This eliminates financial leakage without slowing down your payment processes.

Our AI engine analyzes invoices across multiple dimensions including vendor names (with fuzzy matching for variations), invoice amounts, dates, line items, descriptions, and payment terms. It uses machine learning to detect patterns and can identify duplicates even when invoice numbers differ, amounts have slight variations, or vendor names are written differently. The system learns from historical data to continuously improve detection accuracy.

Yes, AP Control Shift is designed to integrate seamlessly with all major ERP systems including SAP, Oracle EBS, Oracle Cloud, NetSuite, Microsoft Dynamics 365, QuickBooks, and custom systems. It deploys as a protective layer on top of your ERP without requiring changes to your core processes, workflows, or master data. Integration typically takes 2-3 weeks including data sync setup and testing.

Our fraud detection engine uses multiple AI models to analyze vendor behavior patterns, payment histories, bank account changes, invoice anomalies, and suspicious activities. It flags potential fraud based on unusual payment amounts, new vendor requests, changed banking details, invoice irregularities, and deviation from normal patterns. Each transaction receives a fraud risk score, and high-risk items are automatically routed for manual review.

While ERP systems have basic duplicate detection and approval workflows, AP Control Shift adds a sophisticated AI layer with advanced algorithms, machine learning, and real-time risk scoring that catches duplicates and fraud attempts that ERPs typically miss. It provides continuous monitoring, pattern recognition, and intelligent automation without replacing your ERP—think of it as adding a security expert that never sleeps.

Most organizations discover 2-5% of their total AP spend is at risk from duplicates, fraud, and overpayments. Our clients typically prevent ₹50 lakhs to ₹10+ crores annually depending on AP volume. During implementation, we conduct a historical analysis of your past payments to estimate your specific savings potential and demonstrate actual duplicates and risks that would have been prevented.

No, it actually speeds up payment processing by 80% on average. Low-risk invoices matching all criteria are auto-approved instantly, while only high-risk transactions (typically 5-10% of volume) are flagged for manual review. Your AP team focuses their time where it matters most, and you maintain fast payment cycles while significantly reducing risk.

AP Control Shift automatically matches purchase orders, invoices, and goods receipts/services with configurable tolerance levels (e.g., ±5% for quantities, ±2% for amounts). When all three documents match within tolerances, invoices are auto-approved. Exceptions are automatically routed to appropriate approvers based on variance type and amount. The system learns from approver decisions to improve matching logic over time.

We provide comprehensive dashboards showing prevented duplicates, blocked fraudulent payments, compliance violations detected, amount saved, high-risk vendors, approval cycle times, and policy adherence metrics. You get detailed drill-down reports for audits, executive summaries for management, and ROI tracking. All data is available in real-time with customizable views and scheduled reports.

Security is our top priority. AP Control Shift implements enterprise-grade security with end-to-end encryption, role-based access control, comprehensive audit trails, and secure cloud infrastructure. Your sensitive financial data is protected with industry-standard security measures, and we never share data with third parties. We maintain complete audit logs of all system activities for compliance.

Typical implementation takes 3-4 weeks including ERP integration, historical data analysis, AI model training, user training, and testing. We start with a historical analysis to demonstrate savings potential, then configure the system based on your policies and workflows. Most clients see value within the first week as we identify historical duplicates and overpayments.

Most clients achieve ROI within 3-6 months through multiple channels: prevented duplicate payments (typically 1-3% of AP spend), blocked fraudulent transactions, recovered overpayments, reduced manual processing time (60-80% reduction), eliminated late payment penalties, and optimized early payment discounts. We provide a customized ROI analysis during the demo based on your AP volume and current processes.